True two-way sync. Shifts in, availability back.
VenueWiki's Calendar Sync is a true two-way sync. Your AV shifts from Rentman, Deputy, Humanity or Connecteam go into Google Calendar or Outlook and stay updated when the roster changes. Your availability goes back the other way, so your roster app knows when you're booked.
Unavailable
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Unavailable Unavailable Unavailable Unavailable Unavailable Unavailable UnavailableWorks with multiple companies on Rentman and Humanity.
Without VenueWiki
With VenueWiki
VenueWiki keeps your calendar matched to the roster, so you don't have to.
Your busy time goes back to the roster as unavailable, so the people scheduling can see when you're available and book you into it, instead of ringing around.
I used to share my Google Calendar, but nobody booking a job thinks to open someone else's calendar, so I'd still get the "are you free?" calls. Now my availability shows up inside the roster they already work in. They book me when I'm free, and my bookings have gone up.
Your company sees you as unavailable, with the note "Synced from VenueWiki Calendar Sync". Never the event behind it. A dentist appointment, a date or even a day off all look the same.
Schedulers and crew coordinators
Stop chasing crew for availability. Their busy time shows up inside the roster you already use, so you book people who are actually free.
Actively used by Scene Change & AV1.
Freelance AV techs
Work for more than one company? All your shifts land in one calendar.
Casual crew
Your company's roster, in your own calendar, and still right after it changes.
If it hasn't earned its keep in three months, walk away.
One-time setup on their side — Rentman, Deputy, Humanity or Connecteam.
Google or Outlook, then your specific calendar. Two clicks and you're done. Backfills one month and syncs forward a minimum of 12 months.
New gigs land on your calendar. Times change, the event changes. Shift's pulled from the roster or you're taken off it, it's gone. You never touch it. Every change is logged for you, and you can choose to be notified.
Tag an event #me, or exclude its colour (Google) or category (Outlook), and it won't mark you unavailable. Pick a colour for each company synced into your calendar.
Already using one of these? You're covered.
Your roster app not here? Tell us — the list grows.
First 90 days free, no card up front.
Google Calendar and Outlook. Apple Calendar isn't supported.
Only to mark you unavailable. Your shifts come in; your availability goes back as a block with a fixed note, never your event details. On supported rosters: Rentman, Deputy, Humanity and Connecteam.
Connect their roster app once. After that it's all automatic — you just connect your calendar.
Yes — tag it #me, or exclude its colour, and it won't block you out in the roster.
If it hasn't earned its keep in three months, walk away.
Your company rosters you in Connecteam. You've copied the calendar sync link into Google Calendar the way the help centre says, and your shifts turn up a few hours later, sometimes the next day; Connecteam's own troubleshooting page says to give it 24 hours before you worry. A shift moves and your calendar doesn't. You put a week away in your own calendar and Connecteam still thinks you're free. VenueWiki's Calendar Sync closes that gap: your Connecteam shifts land in Google Calendar or Outlook within seconds, and your availability goes back to Connecteam.
Swipe, or use ← →, to browse connectors.
Connecteam gives you a calendar sync link for your Job Schedule, and its help centre is clear about how it behaves.
So if your calendar is Google or Outlook, what Connecteam gives you is a one-way feed that can be a day behind. That's the problem this page is about.
Checked against Connecteam's help centre on 5 October 2026.
Sources: How to sync your Connecteam shifts to your personal calendar · Troubleshooting: my scheduler isn't syncing with my personal calendar · Is there a way to sync all employee schedules to my Google Calendar? · Connecteam API documentation
Connecteam to your calendar. Your company connects their Connecteam to VenueWiki once. From then on, every published shift they roster you on lands in your Google Calendar or Outlook:
Times change, the event changes. Shift's cancelled, it's gone. Connecteam tells VenueWiki the moment a shift is created, changed or deleted, so changes land within seconds. VenueWiki's hourly check is the backup.
Your calendar to Connecteam. Put something in your own calendar, a holiday, the dentist, another gig, and Connecteam shows you as unavailable. New, changed and removed events go across as they happen. Connecteam gets the dates and a fixed note. It never gets the name of the event.
What comes with it.
Your company does this once:
You do this:
| Connecteam calendar sync link | VenueWiki Calendar Sync | |
|---|---|---|
| Google Calendar and Outlook | Yes, one-way | Yes |
| Two-way (availability back to Connecteam) | No | Yes |
| How fast changes arrive | When your calendar refreshes the feed: a few hours up to 24, per Connecteam's help centre | Seconds with the webhook; hourly check as the backup |
| Several companies | A separate setup for each company | All in one calendar, colour per company |
| Who sets it up | You, from your own Job Schedule | Your company once; you switch it on |
| Managers see when you’re busy | No | Yes, as unavailability in Connecteam |
| Shift changes | Whenever the feed refreshes | Event updates, change logged, email if you want it |
| Cost | Included with Connecteam | $55 a year after 90 days free |
Connecteam's own route is a calendar sync link: one-way, and your calendar refreshes it on its own schedule, which Connecteam's help centre puts at a few hours up to 24. VenueWiki's Calendar Sync is the two-way option: shifts in within seconds, availability back.
With the link, it's usually that your calendar hasn't fetched it yet; Connecteam's own advice is to wait 24 hours, then unsubscribe and resubscribe. VenueWiki's Calendar Sync doesn't wait for your calendar to fetch anything: Connecteam tells VenueWiki when a shift changes, VenueWiki writes the event itself, and the hourly check covers anything the webhook misses. If a shift's missing, the usual cause is the email or mobile number on your VenueWiki account not matching the one Connecteam has for you.
With Connecteam's link, up to a day. With VenueWiki's Calendar Sync, seconds, as Connecteam sends VenueWiki each change. If the webhook isn't available on your company's Connecteam plan, the hourly check picks changes up, so the worst case is about an hour.
Not through Connecteam's link; its help centre says so. VenueWiki's Calendar Sync works per crew member, each into their own calendar. What managers get out of it is the other direction: everyone's availability showing up in Connecteam before you roster them.
Only that you're unavailable on those dates, with a fixed note: “Synced from VenueWiki Calendar Sync”. Never the event title or its details.
Yes. VenueWiki's Calendar Sync puts your shifts in Outlook and Microsoft 365 calendars, and your Outlook availability goes back to Connecteam.
Connecteam's link does, one-way, through whatever calendar your phone shows. VenueWiki's Calendar Sync puts your shifts in your Google or Outlook calendar, and your phone already shows those. Nothing to install, and you can set it up from your phone's browser.
Not with VenueWiki's Calendar Sync. Each company connects once, and every shift from all of them lands in the one calendar, with a colour per company if you want it.
Connecteam's calendar sync link comes with Connecteam. VenueWiki's Calendar Sync is a VenueWiki add-on: $55 a year, about $1 a week. That's five schooners a year, or less than $5 a month. The first 90 days are free and we don't ask for a card.
You can, but you'll see every shift twice. Most people switch it off once VenueWiki's Calendar Sync is running.
Send them this page. The company-side setup is two steps.
Same idea, each on its own page: Rentman, Deputy, Humanity and When I Work (coming soon).
Ninety days free, no card needed.
