True two-way sync. Shifts in, availability back.
VenueWiki's Calendar Sync is a true two-way sync. Your AV shifts from Rentman, Deputy, Humanity or Connecteam go into Google Calendar or Outlook and stay updated when the roster changes. Your availability goes back the other way, so your roster app knows when you're booked.
Unavailable
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Unavailable Unavailable Unavailable Unavailable Unavailable Unavailable UnavailableWorks with multiple companies on Rentman and Humanity.
Without VenueWiki
With VenueWiki
VenueWiki keeps your calendar matched to the roster, so you don't have to.
Your busy time goes back to the roster as unavailable, so the people scheduling can see when you're available and book you into it, instead of ringing around.
I used to share my Google Calendar, but nobody booking a job thinks to open someone else's calendar, so I'd still get the "are you free?" calls. Now my availability shows up inside the roster they already work in. They book me when I'm free, and my bookings have gone up.
Your company sees you as unavailable, with the note "Synced from VenueWiki Calendar Sync". Never the event behind it. A dentist appointment, a date or even a day off all look the same.
Schedulers and crew coordinators
Stop chasing crew for availability. Their busy time shows up inside the roster you already use, so you book people who are actually free.
Actively used by Scene Change & AV1.
Freelance AV techs
Work for more than one company? All your shifts land in one calendar.
Casual crew
Your company's roster, in your own calendar, and still right after it changes.
If it hasn't earned its keep in three months, walk away.
One-time setup on their side — Rentman, Deputy, Humanity or Connecteam.
Google or Outlook, then your specific calendar. Two clicks and you're done. Backfills one month and syncs forward a minimum of 12 months.
New gigs land on your calendar. Times change, the event changes. Shift's pulled from the roster or you're taken off it, it's gone. You never touch it. Every change is logged for you, and you can choose to be notified.
Tag an event #me, or exclude its colour (Google) or category (Outlook), and it won't mark you unavailable. Pick a colour for each company synced into your calendar.
Already using one of these? You're covered.
Your roster app not here? Tell us — the list grows.
First 90 days free, no card up front.
Google Calendar and Outlook. Apple Calendar isn't supported.
Only to mark you unavailable. Your shifts come in; your availability goes back as a block with a fixed note, never your event details. On supported rosters: Rentman, Deputy, Humanity and Connecteam.
Connect their roster app once. After that it's all automatic — you just connect your calendar.
Yes — tag it #me, or exclude its colour, and it won't block you out in the roster.
If it hasn't earned its keep in three months, walk away.
Three companies roster you in Rentman. You set up the iCal feed the way the help article says, and your shifts turn up in Google Calendar hours later, sometimes the next day. A call time moves and your calendar doesn't. You block out a week off in your own calendar and Rentman still thinks you're free. VenueWiki's Calendar Sync closes that gap: once your company connects Rentman's webhook, Rentman shifts land in Google Calendar or Outlook within seconds, and your availability goes back to Rentman.
Swipe, or use ← →, to browse connectors.
Rentman's website describes two ways to get your My Schedule into a calendar. Here's what each one does.
So if your calendar is Google or Outlook, what Rentman gives you is a one-way feed that updates about once a day. That's the problem this page is about.
Checked against Rentman's help article and the product on 4 October 2026.
Sources: Rentman's calendar sync help article · Rentman Integrations: Calendar
Rentman to your calendar. Your company connects their Rentman to VenueWiki once. From then on, every shift they roster you on lands in your Google Calendar or Outlook:
Times change, the event changes. Gig's cancelled, it's gone. After the first sync, your company's Rentman webhook is what carries new shifts and changes, so they need to add it. With it connected, changes land within seconds.
Your calendar to Rentman. Block out time in your own calendar, a holiday, the dentist, another gig, and Rentman shows you as unavailable. Rentman gets the dates and a fixed note. It never gets the name of the event.
What comes with it.
Your company does this once:
You do this:
| Rentman iCal feed | VenueWiki Calendar Sync | |
|---|---|---|
| Google Calendar and Outlook | Yes, one-way | Yes |
| Two-way (availability back to Rentman) | No | Yes |
| How fast changes arrive | When your calendar refreshes the feed; some apps about once a day | Seconds, with your company's webhook |
| Several companies | One feed per company | All in one calendar, colour per company |
| Who sets it up | You, in each Rentman workspace | Your company once; you connect your calendar once |
| Needs a Rentman login | Yes | No |
| Shift changes | Whenever the feed refreshes | Event updates, change logged, email if you want it |
| Cost | Included with Rentman | $55 a year after 90 days free |
Rentman's docs describe two-way sync through CalDAV with a phone or Mac's Calendar app; we couldn't find that setting. For Google Calendar and Outlook, Rentman's own article says the sync is one-way, through an iCal feed. VenueWiki's Calendar Sync is the two-way option: shifts in, availability back.
Rentman's iCal feed does, one-way, through whatever calendar your iPhone shows. VenueWiki's Calendar Sync puts your shifts in your Google or Outlook calendar, and your iPhone already shows those. No extra account, no extra app.
Rentman's iCal feed comes with Rentman. VenueWiki's Calendar Sync is an add-on: $55 a year, about $1 a week. That's five schooners a year, or less than $5 a month. The first 90 days are free and we don't ask for a card.
Nothing to install. VenueWiki's Calendar Sync runs inside your VenueWiki account, and your shifts show up in whatever calendar app you already use: Google Calendar, Outlook, or the iPhone or Android calendar signed in to those accounts.
Yes. Shifts sync to Outlook and Microsoft 365 calendars, and your availability goes back to Rentman from Outlook too. The one thing Outlook doesn't show is the Open in Rentman link.
Not with VenueWiki's Calendar Sync. Each company connects once, and every shift from all of them lands in the one calendar, with a colour per company if you want it.
Only that you're unavailable on those dates, with a fixed note: “Synced from VenueWiki Calendar Sync”. Never the event title or its details.
With your company's webhook connected, within seconds. The webhook is what carries changes after the first sync, so your company needs to add it.
You can, but you'll see every shift twice. Most people switch the feed off once VenueWiki's Calendar Sync is running.
Send them this page. The company-side setup is three steps.
Same idea, each on its own page: Deputy, Humanity, Connecteam and When I Work (coming soon).
Ninety days free, no card needed.
