True two-way sync. Shifts in, availability back.
VenueWiki's Calendar Sync is a true two-way sync. Your AV shifts from Rentman, Deputy, Humanity or Connecteam go into Google Calendar or Outlook and stay updated when the roster changes. Your availability goes back the other way, so your roster app knows when you're booked.
Unavailable
Unavailable
Unavailable Unavailable Unavailable Unavailable Unavailable Unavailable UnavailableWorks with multiple companies on Rentman and Humanity.
Without VenueWiki
With VenueWiki
VenueWiki keeps your calendar matched to the roster, so you don't have to.
Your busy time goes back to the roster as unavailable, so the people scheduling can see when you're available and book you into it, instead of ringing around.
I used to share my Google Calendar, but nobody booking a job thinks to open someone else's calendar, so I'd still get the "are you free?" calls. Now my availability shows up inside the roster they already work in. They book me when I'm free, and my bookings have gone up.
Your company sees you as unavailable, with the note "Synced from VenueWiki Calendar Sync". Never the event behind it. A dentist appointment, a date or even a day off all look the same.
Schedulers and crew coordinators
Stop chasing crew for availability. Their busy time shows up inside the roster you already use, so you book people who are actually free.
Actively used by Scene Change & AV1.
Freelance AV techs
Work for more than one company? All your shifts land in one calendar.
Casual crew
Your company's roster, in your own calendar, and still right after it changes.
If it hasn't earned its keep in three months, walk away.
One-time setup on their side — Rentman, Deputy, Humanity or Connecteam.
Google or Outlook, then your specific calendar. Two clicks and you're done. Backfills one month and syncs forward a minimum of 12 months.
New gigs land on your calendar. Times change, the event changes. Shift's pulled from the roster or you're taken off it, it's gone. You never touch it. Every change is logged for you, and you can choose to be notified.
Tag an event #me, or exclude its colour (Google) or category (Outlook), and it won't mark you unavailable. Pick a colour for each company synced into your calendar.
Already using one of these? You're covered.
Your roster app not here? Tell us — the list grows.
First 90 days free, no card up front.
Google Calendar and Outlook. Apple Calendar isn't supported.
Only to mark you unavailable. Your shifts come in; your availability goes back as a block with a fixed note, never your event details. On supported rosters: Rentman, Deputy, Humanity and Connecteam.
Connect their roster app once. After that it's all automatic — you just connect your calendar.
Yes — tag it #me, or exclude its colour, and it won't block you out in the roster.
If it hasn't earned its keep in three months, walk away.
Your company rosters you in Humanity. You've added the calendar sync URL to Google Calendar the way the help article says, and your shifts turn up whenever your calendar gets round to fetching them. A shift moves and your calendar doesn't. You put a week away in your own calendar and Humanity still shows you as available. VenueWiki's Calendar Sync closes that gap: your Humanity shifts land in Google Calendar or Outlook within the hour, and your availability goes back to Humanity.
Swipe, or use ← →, to browse connectors.
Humanity (now part of TCP Software) gives you a calendar sync URL for your schedule, and its own help article says plainly what it is.
So if you want changes quickly, or you want Humanity to know when you're busy, the feed doesn't do it. That's the problem this page is about.
Checked against Humanity's help article (archived copy) on 5 October 2026.
Sources: Humanity's help article on calendar sync (archived copy, May 2024)
Humanity to your calendar. Your company connects their Humanity to VenueWiki once. From then on, every published shift they roster you on lands in your Google Calendar or Outlook:
Times change, the event changes. Shift's cancelled, it's gone. VenueWiki checks Humanity about once an hour, and pulls your shifts straight away when you switch a company on.
Your calendar to Humanity. Block out time in your own calendar, a holiday, the dentist, another gig, and Humanity shows you as unavailable. Humanity gets the dates and a fixed note. It never gets the name of the event.
What comes with it.
Your company does this once:
You do this:
| Humanity calendar sync URL | VenueWiki Calendar Sync | |
|---|---|---|
| Google Calendar and Outlook | Yes, one-way | Yes |
| Two-way (availability back to Humanity) | No | Yes |
| How fast changes arrive | When your calendar refreshes the feed | Within the hour |
| Several companies | One URL per schedule | All in one calendar, colour per company |
| Who sets it up | You, for each schedule | Your company once; you switch it on |
| Needs a Humanity login | Yes | No |
| Shift changes | Whenever the feed refreshes | Event updates, change logged, email if you want it |
| Cost | Included with Humanity | $55 a year after 90 days free |
Humanity's own route is a calendar sync URL, and its help article says it's one-way. VenueWiki's Calendar Sync is the two-way option: shifts in within the hour, availability back.
Humanity's feed updates whenever your calendar app decides to fetch it. VenueWiki's Calendar Sync checks Humanity about once an hour and writes the events itself, and your shifts come across straight away when you switch a company on.
With the feed, it's usually that your calendar app hasn't fetched it yet, and some calendar apps, Google Calendar among them, don't let you choose how often it fetches. With VenueWiki's Calendar Sync there's no feed to wait on. If a shift's missing, the usual cause is the email on your VenueWiki account not matching the one Humanity has for you.
Only that you're unavailable on those dates, with a fixed note: “Synced from VenueWiki Calendar Sync”. Never the event title or its details.
Yes. VenueWiki's Calendar Sync puts your shifts in Outlook and Microsoft 365 calendars, and your Outlook availability goes back to Humanity.
Humanity's feed does, one-way, through whatever calendar your phone shows. VenueWiki's Calendar Sync puts your shifts in your Google or Outlook calendar, and your phone already shows those. Nothing to install, and you can set it up from your phone's browser.
Not with VenueWiki's Calendar Sync. Each company connects once, and every shift from all of them lands in the one calendar, with a colour per company if you want it.
No. VenueWiki's Calendar Sync connects to Humanity directly.
Humanity's calendar sync URL comes with Humanity. VenueWiki's Calendar Sync is a VenueWiki add-on: $55 a year, about $1 a week. That's five schooners a year, or less than $5 a month. The first 90 days are free and we don't ask for a card.
You can, but you'll see every shift twice. Most people switch it off once VenueWiki's Calendar Sync is running.
Send them this page. The company-side setup is three steps.
Same idea, each on its own page: Rentman, Deputy, Connecteam and When I Work (coming soon).
Ninety days free, no card needed.
