True two-way sync. Shifts in, availability back.
VenueWiki's Calendar Sync is a true two-way sync. Your AV shifts from Rentman, Deputy, Humanity or Connecteam go into Google Calendar or Outlook and stay updated when the roster changes. Your availability goes back the other way, so your roster app knows when you're booked.
Unavailable
Unavailable
Unavailable Unavailable Unavailable Unavailable Unavailable Unavailable UnavailableWorks with multiple companies on Rentman and Humanity.
Without VenueWiki
With VenueWiki
VenueWiki keeps your calendar matched to the roster, so you don't have to.
Your busy time goes back to the roster as unavailable, so the people scheduling can see when you're available and book you into it, instead of ringing around.
I used to share my Google Calendar, but nobody booking a job thinks to open someone else's calendar, so I'd still get the "are you free?" calls. Now my availability shows up inside the roster they already work in. They book me when I'm free, and my bookings have gone up.
Your company sees you as unavailable, with the note "Synced from VenueWiki Calendar Sync". Never the event behind it. A dentist appointment, a date or even a day off all look the same.
Schedulers and crew coordinators
Stop chasing crew for availability. Their busy time shows up inside the roster you already use, so you book people who are actually free.
Actively used by Scene Change & AV1.
Freelance AV techs
Work for more than one company? All your shifts land in one calendar.
Casual crew
Your company's roster, in your own calendar, and still right after it changes.
If it hasn't earned its keep in three months, walk away.
One-time setup on their side — Rentman, Deputy, Humanity or Connecteam.
Google or Outlook, then your specific calendar. Two clicks and you're done. Backfills one month and syncs forward a minimum of 12 months.
New gigs land on your calendar. Times change, the event changes. Shift's pulled from the roster or you're taken off it, it's gone. You never touch it. Every change is logged for you, and you can choose to be notified.
Tag an event #me, or exclude its colour (Google) or category (Outlook), and it won't mark you unavailable. Pick a colour for each company synced into your calendar.
Already using one of these? You're covered.
Your roster app not here? Tell us — the list grows.
First 90 days free, no card up front.
Google Calendar and Outlook. Apple Calendar isn't supported.
Only to mark you unavailable. Your shifts come in; your availability goes back as a block with a fixed note, never your event details. On supported rosters: Rentman, Deputy, Humanity and Connecteam.
Connect their roster app once. After that it's all automatic — you just connect your calendar.
Yes — tag it #me, or exclude its colour, and it won't block you out in the roster.
If it hasn't earned its keep in three months, walk away.
You're rostered in Deputy. You've pasted the webcal link into Google Calendar the way the help centre says, and your shifts turn up… eventually. Deputy's own help centre puts Google's refresh of that feed at every 8 to 24 hours. A shift gets moved and your calendar still shows the old time. You put a week away in your own calendar and Deputy still thinks you're free. VenueWiki's Calendar Sync closes that gap: your Deputy shifts land in Google Calendar or Outlook within the hour, and your availability goes back to Deputy.
Swipe, or use ← →, to browse connectors.
Deputy gives you a webcal link for your schedule, and its help centre is clear about how it behaves.
So if your calendar is Google or Outlook, what Deputy gives you is a one-way feed that can be a day behind. That's the problem this page is about.
Checked against Deputy's help centre on 5 October 2026.
Sources: Syncing your Deputy schedule with your own calendar application · Can I sync my Deputy shifts to my personal calendar? · Using Zapier to automate actions to or from Deputy
Deputy to your calendar. You connect your own Deputy login to VenueWiki once and tick the workplaces you want. From then on, every shift at those workplaces lands in your Google Calendar or Outlook:
Times change, the event changes. Shift's cancelled, it's gone. VenueWiki checks Deputy about once an hour.
Your calendar to Deputy. Block out time in your own calendar, a holiday, the dentist, another gig, and Deputy shows you as unavailable. Deputy gets the dates and a fixed note. It never gets the name of the event.
What comes with it.
Works from your phone's browser too.
| Deputy webcal feed | VenueWiki Calendar Sync | |
|---|---|---|
| Google Calendar and Outlook | Yes, one-way | Yes |
| Two-way (availability back to Deputy) | No | Yes |
| How fast changes arrive | When your calendar refreshes the feed: every 8–24 hours for Google Calendar, up to 24 hours for Outlook, per Deputy's help centre | Within the hour |
| Several workplaces | One link per Deputy profile | All in one calendar, a colour per workplace |
| Who sets it up | You, once a Deputy admin has switched it on | You, once |
| Needs Zapier | For anything faster or two-way | No |
| Shift changes | Whenever the feed refreshes | Event updates, change logged, email if you want it |
| Cost | Included with Deputy | $55 a year after 90 days free |
Deputy's own route is a webcal feed: one-way, and Google refreshes it every 8 to 24 hours according to Deputy's help centre. VenueWiki's Calendar Sync is the two-way option: shifts in within the hour, availability back.
Because the feed isn't pushed to your calendar. Google Calendar fetches it on its own schedule, which Deputy's help centre puts at every 8 to 24 hours. VenueWiki's Calendar Sync doesn't wait for your calendar to fetch anything: it checks Deputy about once an hour and writes the events itself.
With Deputy's feed, up to a day. With VenueWiki's Calendar Sync, within the hour, every hour, and you can press Re-sync any time.
Not with VenueWiki's Calendar Sync. It connects to Deputy directly, so there's no Zapier account, no zaps, and nothing to maintain.
Yes. VenueWiki's Calendar Sync puts your shifts in Outlook and Microsoft 365 calendars, and your Outlook availability goes back to Deputy.
Only that you're unavailable on those dates, with a fixed note: “Synced from VenueWiki Calendar Sync”. Never the event title or its details.
No. You connect your own Deputy login. Your company doesn't need a VenueWiki account for this.
Deputy's help centre says supervisors, location managers and system administrators can sync the whole schedule through Deputy's own feed, one-way. VenueWiki's Calendar Sync works the other way round: it's per crew member, and what managers get out of it is your availability showing up in Deputy before they roster you.
Deputy's feed does, one-way, through whatever calendar your phone shows. VenueWiki's Calendar Sync puts your shifts in your Google or Outlook calendar, and your phone already shows those. Nothing to install, and you can set it up from your phone's browser.
Tick the workplaces you want when you connect, and they all land in the one calendar, with a colour per workplace if you like. One Deputy login per VenueWiki account for now.
Deputy's feed comes with Deputy. VenueWiki's Calendar Sync is a VenueWiki add-on: $55 a year, about $1 a week. That's five schooners a year, or less than $5 a month. The first 90 days are free and we don't ask for a card.
You can, but you'll see every shift twice. Most people switch the feed off once VenueWiki's Calendar Sync is running.
Same idea, each on its own page: Rentman, Humanity, Connecteam and When I Work (coming soon).
Ninety days free, no card needed.
